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Recordkeeping Tips for Individuals & Small Businesses

recordkeeping tips

Why Good Recordkeeping Matters

Whether you're a business owner or an individual taxpayer, organized financial records are key to accurate tax filing, smoother audits, and smarter financial decisions. At LeBeau & Associates, we’ve seen firsthand how proper recordkeeping can reduce stress and improve outcomes at tax time.

What to Keep (and for how long)

Income Records

Pay stubs, invoices, W-2s, 1099s
(Keep at least 3–7 years)

Tax Returns

Always keep copies of filed returns
(Minimum 7 years)

Expense Receipts

Especially those for deductions
(Keep 3–7 years)

Asset Documentation

Titles, bills of sale, and depreciation logs for business assets

Bank Statements & Canceled Checks

Useful for reconciliation and proof of payment
(Keep 3–5 years)

Payroll Records

Required for businesses to comply with IRS and state regulations
(Keep 4+ years)

recordkeeping

Digital or Paper? Use What Works for You

You don’t need fancy software to stay organized. Whether you scan receipts into cloud folders or use labeled file boxes, consistency is key. That said, tools like QuickBooks, Google Drive, or even simple spreadsheets can make life easier, especially if you’re preparing for deductions or business filing.

Year-Round Habits That Pay Off

  •  Reconcile bank accounts monthly

  •  Store receipts right after a purchase — don’t let them pile up

  •  Log mileage and business expenses as you go

  •  Back up digital records regularly

  •  Don’t toss documents until you’re sure you’ve met retention requirements

Need Help Getting Organized?

We offer personalized consultations and bookkeeping services to help individuals and businesses across Idaho and beyond get their records in order. A little organization today can prevent big headaches tomorrow.